Accounting
From DATEV open items to debt collection, in the Fortis portal
Does your company keep its books in DATEV, in-house or through a tax adviser? In the Fortis portal you hand overdue open items from DATEV Rechnungswesen straight to debt collection: as an OPOS file, or regularly through the Fortis DATEV connector.
Markets: Germany
Available in the Fortis portal
The DATEV connection is built into the portal and switched on for every creditor account. After signing in, you find it under Integrations.
How Fortis works with DATEV
The portal lists your overdue items with debtor, invoice number, amount and dunning level. You select, check the preview and confirm the handover; no case exists before that. A handover rule sets from which dunning level, and how many days after the last reminder, an item can be handed over. While the connector runs, it keeps reporting payments: a part payment lowers the claim, and a paid invoice stops the reminders until a case worker has checked it.
Typical data from DATEV
- Open items (OPOS) of your debtors
- Invoice number, date and due date
- Open amount, payments and dunning level
- Debtor master data with address
The connector reads only the open items and the master data of those debtors: no other bookings, no payroll, no documents. It only opens outgoing, encrypted connections, so nothing in your firewall has to be opened.
How to connect DATEV
- 1
Create a portal account
Register free in the Fortis portal and open Integrations, then Connect DATEV.
- 2
Read in your open items
Upload the OPOS list from DATEV Rechnungswesen as an Excel or CSV file, or set up the Fortis DATEV connector on the computer that runs DATEV. Our support sends you the installer.
- 3
Set the handover rule
Choose from which dunning level, and how many days after the last reminder, an item can be handed over. Only overdue items that meet the rule are stored.
- 4
Select and confirm
Select the items, check the preview and confirm the handover. From then on Fortis collects, and you follow every step in the portal.
Questions about the DATEV connection
Do I need DATEVconnect?
No. Without any installation you upload the OPOS list as a file. The Fortis DATEV connector reads the open items either through DATEVconnect or from the export file that DATEV's KRExport writes on a schedule.
Are claims handed over without my approval?
No. A sync only fills the table in the portal. A collection case exists only once you select items, check the preview and confirm the handover.
What happens if the customer pays after the handover?
The connector keeps reporting payments. A part payment lowers the claim, with a record; once the invoice is paid, the case is put on hold until a case worker has checked it.
Which data does Fortis read from DATEV?
Only the open items of your debtors (invoice number, dates, amounts, payments, dunning level) and the master data of those debtors. No other bookings, no payroll, no documents.
Does it work if my tax adviser runs DATEV?
Yes. Your adviser exports the OPOS list from DATEV, and you upload it in the portal.
Prefer to connect through the Fortis API?
After review, you can link your own systems to Fortis through an individual API integration.
DATEV is a trademark of its respective owner. Fortis Inkasso is not a partner of the vendor; the connection uses the interfaces DATEV provides to its customers.